In an effort to keep myself more organized and ensuring maximum productivity I have been assigning myself tasks to complete each day, but keeping track of them can be a bit difficult for me. After trying several different options, making lists in Memo Pad, adding calendar appointments, email reminders and more I realized none of them really met my needs. When trying to keep organized options are key, simplicity is a must, and reminders need to be reliable, and luckily I found all of these right in the native BlackBerry Tasks application.
Most of the times when looking to complete something specific on a phone the first thing I do is search around for a third party application to allow me to get things done, but this time the answer was found via a pre-installed application. Hit the break with me to see how BlackBerry Tasks is used in my daily life.
Using BlackBerry Tasks in everyday life
Getting used to using BlackBerry Tasks can be a bit difficult, and if you are not interested in becoming more organized and productive, you will struggle even more. If you are interested in getting it all together the time spent setting tasks up daily will pay off and very quickly. Daily I take some time to think of what tasks I have that need to be accomplished, what phone calls need to be made, what articles need to be written, what stores I need to go to and anything else I can think of. Once I know what things need to be done it is time to start entering them into the Tasks app and setting completion timelines to hold myself to.
When adding a new task to the application you will notice there are quite a few different options available to fill in from things like status (in progress, completed, deffered) to reminder times, notes and more. While upon first glance it makes adding a new task look cumbersome the options are actually quite useful and aid in making sure the things that need to get done are completed.
How to add a task
Adding a task is quite a simple process, and only takes about 30 seconds per task once you get the hang of it, so let's see how it is done.
- Launch BlackBerry Tasks
- Click on "Add Task" or press menu then new
- Add task to the top, change status, reminders, due date, etc
- Add notes at the bottom and change category (organization is very helpful)
- Press menu then save
Pretty simple, huh?
Following up on tasks
Once the task has been entered it is time to allow the device remind you to get it completed, unless you happen to remember before the reminder happens to go off. While adding the tasks to the application you can set when to be reminded for any given task, at the designated time a push reminder will pop up notifying you of the task with the option to snooze it, open or dismiss it. Once you open it you can see all the details and that is your cue to start working towards completion.
For tasks that require multiple steps to completion, or require a bit of time to complete, task status' can be changed to accurately reflect what is being done. Once starting on a task I move it to 'In Progress' so I know it has been started, and if it requires me to make a phone call which I leave a message and await a call, or I await a return email the status goes into 'Waiting'.
Each time a status update is made I add a note to the bottom of the task to reflect the reason for the status update so I can easily go back and see at any point what's going on with the task, and why it isn't marked as completed. Once the task has been completed I change the status to completed and it drops to the bottom of the list. Completed tasks need to be manually cleared from the list so I tend to leave them for the end of the day and remove them from the list while adding new tasks to the list.
Making the most of it
Ensuring you get the most out of the application will come down to how you incorporate it into your very own lifestyle. Adding BlackBerry Tasks to a convenience key allows me to quickly and easily access it from any screen, and the ease of access is what makes me continue to use it. I find that using it to input tasks in real time, while the discussion is being had makes me remember much more, and others can see that I am actually taking action on the tasks.
Make the commitment to yourself to follow up on the tasks as you are reminded of them, and to add tasks as they come up and watch your productivity levels increase. Remember, no task is to small to need a reminder for, so whether it is to go grocery shopping, refill the pets food or buy an anniversary present, give BlackBerry Tasks a shot to remind you.